Use Google Docs' AI to Draft Incident Reports

What This Does

Google Docs has a built-in AI writing assistant (Gemini) that can draft, improve, and refine your incident reports and daily activity reports — directly inside the document, without copying and pasting to another app.

Before You Start

• You have a Google account (free)
• Google Docs is open in your phone's browser or the app is installed
• You're drafting a report that needs to be saved as a document (not submitted to a proprietary form)

Steps

1. Open Google Docs and create a new document

Go to docs.google.com or open the Google Docs app. Tap the "+" button to create a new blank document. Title it with today's date and shift (e.g., "Incident Report — March 19, 2026 — 11:47 PM").

2. Find the AI writing feature

On mobile, tap the pencil/edit icon and look for the sparkle icon (it looks like a small star or wand) in the toolbar at the top or bottom. On desktop, go to Insert → Help me write. This opens the Gemini AI writing panel.

3. Tell it what you need

In the AI text box, type a natural language instruction, such as: "Write a formal security incident report in third person about the following: [describe your incident in your own words]." Include the time, location, persons involved, and what you did.

4. Review and refine the draft

Gemini will generate a full draft in the document. Read it through for accuracy. Anything that doesn't match the actual facts — change it manually. You can also highlight a section and ask AI to "make this more formal" or "add more detail here."

5. Save and submit

When the report is complete, you can share it via Google Drive link, download it as a Word document (.docx), or print it — depending on what your employer requires.

Real Example

Scenario: You responded to a report of a suspicious person near the north loading dock at 9:15 PM. You approached, asked for ID, the individual could not provide it, and you escorted them off the property.

What you type: "Write a formal security incident report in third person: at 9:15 PM on March 19, a suspicious individual was observed near the north loading dock. The officer approached, requested identification, individual was unable to provide ID, and was escorted from the property. No physical altercation occurred."

What you get: A professional multi-paragraph incident report covering the sequence of events, officer actions, and outcome — formatted and ready to submit.

Tips

• The AI works best when you give it specific details — vague inputs produce vague reports
• Always verify that every fact in the generated report is accurate before submitting — AI can occasionally rephrase in ways that change the meaning
• If your employer uses a specific incident report form, use this tool to draft the narrative sections and copy the final text into the official form
• On desktop (computer access), Google Docs AI has more features and is easier to edit

Tool interfaces change — if a button has moved, look for the sparkle/star icon or "Help me write" in the same toolbar area.